3 Servants Bookkeeping

Bookkeeping and accounting services are generally deductible as ordinary business expenses under IRC Section 162, which covers expenses that are ordinary and necessary for your trade or business. The outsourced cleanup cost of restoring accurate financial records typically qualifies. Consult your tax advisor to confirm deductibility based on your specific entity structure and circumstances.

Yes. Bookkeeping needs vary depending on the number of jobs, transactions, and accounts involved.

You bet! That will be the very first thing we handle when you sign up. 🙂

Bookkeeping keeps you ready for tax time, gives you a clear picture of your business financials and can help with forecasting, applying for access to capital, managing your business, and optimizing cash flow.

Schedule your free consultation and we’ll find a plan that works for your business. You can talk through questions, challenges, and goals to ensure your books are in the best shape possible. You can schedule your consultation by giving us a call, sending us an email, or submitting a request through the form on the main page. 918-774-4530 3servantsbookkeeping@gmail.com

Timeline depends on backlog length, transaction volume, and record condition. A two to three month backlog typically takes one to two weeks. A six to twelve month cleanup generally runs two to four weeks. Multi-year projects can take four to six weeks or more. Timelines stretch when source documents are incomplete or when records need significant reconstruction rather than just catch-up.

Bookkeeping typically costs between $250 and $1500+ per month for small to medium businesses. Rates can vary heavily depending on the volume of transactions, the business's complexity, and whether you use a freelance bookkeeper, a dedicated virtual firm, or software. Monthly Subscriptions & Flat Fees Most modern outsourced virtual bookkeepers and online services offer flat monthly fees. Basic Services - ($250-$350/month): Data entry, monthly bank & credit card reconciliations, and basic financial statement generation. Mid-Range Services - ($500-$850/month): Includes accounts payable/receivable, tracking invoices, & basic sales tax filing. Premium Services - ($1000-$2500+/month): Advanced services like full-cycle payroll, inventory tracking, & fractional CFO advisory. Hourly Rates Many freelance bookkeepers and CPA firms charge by the hour. National Average: Usually ranges from $30-$60/hour for standard bookkeeping Specialist Work: Highly experienced bookkeepers, or those doing complexed "clean up" work for messy books, can cost anywhere from $75-$125+/hr. Project Based or Transactional Pricing Some bookkeepers or tax professionals charge based on the scale of your records, rather than time or a standard retainer. Per-Transaction: A common rate among some independent contractors is $2-$3/transaction, though this can fluctuate based on the type of expense. Clean-Up Jobs: A single "catch-up" or comprehensive audit project to prepare messy records for tax season can range from $500-$5000+ depending on the backlog. Factors that will influence your quote Number of monthly transactions: or annual budget. Software used: Bookkeepers using tools like QuickBooks Live or Xero may charge you less because of time saved. Additional needs: like managing payroll or multiple bank accounts.

Many contractors begin with bookkeeping cleanup before moving into monthly bookkeeping.

Bookkeeping is the process of categorizing all your income and expenses into a clear reporting structure.

Catch-up bookkeeping means updating records that are behind but otherwise structured correctly. A cleanup corrects records that are behind and contain errors, mis-categorizations, or missing data. In practice most projects involve both. Catch-up bookkeeping fees tend to be lower than full cleanup pricing because there is less correction work involved, only data entry and reconciliation.

No. You’re not locked into a long-term contract. Our bookkeeping plans are month-to-month, which means you can cancel anytime.